Privacy Policy

Effective Date: January 1, 2025

Brooke White Professional Corporation (“BWPC,” “we,” “our,” or “us”) respects your privacy and is committed to protecting your personal information. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal information in accordance with Canada’s Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial laws.

By using our website https://brookewhitecpa.ca or engaging with our services, you consent to the collection, use, and disclosure of your personal information as described in this policy.

We may collect and process the following personal information:

• Contact Information: Name, email address, phone number, and mailing address.
• Business Information: Company name, financial details, and service-related inquiries.
• Technical Data: IP address, browser type, operating system, and website usage analytics.
• Communication Records: Emails, messages, or feedback provided to us.

We collect personal information only when necessary to provide services, comply with legal obligations, or enhance your experience with BWPC.

Your personal information may be used to:

• Provide accounting, tax, and advisory services.
• Communicate with you regarding your inquiries, appointments, or service updates.
• Process payments and manage transactions.
• Improve our website, services, and client experience.
• Comply with legal, regulatory, and professional obligations.

We will not collect, use, or disclose your personal information without your consent unless permitted or required by law.

We do not sell or rent your personal information. We may share your data in the following situations:

• Service Providers: Third-party vendors assisting with payment processing, IT support, or cloud storage (all of whom are required to comply with strict privacy obligations).
• Legal Compliance: If required by law, regulation, or legal process (e.g., tax authorities, regulatory agencies).
• Business Transfers: If BWPC is involved in a merger, acquisition, or sale of assets, your data may be transferred as part of the transaction.

We ensure that any third party handling personal information on our behalf adheres to appropriate security and privacy safeguards.

As a Canadian resident, you have the following rights regarding your personal information:

• Access & Correction: You can request access to the personal information we hold about you and ask for corrections if it is inaccurate or incomplete.
• Withdrawal of Consent: Where applicable, you can withdraw your consent for certain data processing activities.
• Data Deletion: You can request that we delete your personal information, subject to legal and regulatory record-keeping requirements.
• Complaint Filing: If you believe we have mishandled your personal information, you may file a complaint with the Office of the Privacy Commissioner of Canada (OPC) or your provincial privacy authority.

To exercise any of these rights, please contact us using the details provided below.

We employ strong browser encryption and store all data on secure servers to protect your personal information. Access to this data is restricted to our employees, who are bound by confidentiality agreements. Despite our precautions, there remains an inherent risk associated with using the internet, and we cannot guarantee absolute security beyond what is reasonably practicable.

We retain personal information only as long as necessary to fulfill the purposes outlined in this policy or to comply with legal, tax, or regulatory obligations. Once no longer required, data is securely deleted or anonymized.

We do not knowingly collect personal data from children under the age of 13. If we become aware that we have inadvertently collected such data, it will be promptly deleted. Parents or guardians can contact us if they believe their child has provided personal data.

We may update this Privacy Policy periodically to reflect changes in legal requirements or business practices. Any updates will be posted on our website with an updated effective date. We encourage you to review this policy regularly.

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact:

Brooke White Professional Corporation
Email: admin@brookewhitecpa.ca

If you are not satisfied with our response, you may contact the Office of the Privacy Commissioner of Canada at:
Toll-Free: 1-800-282-1376
Website: https://www.priv.gc.ca